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Terms and Conditions of Enrollment
1. Scope & Acceptance
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1.1 Binding Agreement: By accepting an offer of admission, enrolling a student, or signing an enrollment agreement with [School Name] ("the School"), parents and legal guardians ("Parents") agree to be bound by these Terms and Conditions.
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1.2 Policy Amendments: The School reserves the right to update or amend these Terms and Conditions, the Student Code of Conduct, and administrative policies periodically. Updates will be published via the official Parent Portal or school communication channels.
2. Admissions & Enrollment
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2.1 Enrollment Information: Parents must provide accurate, complete, and up-to-date legal, medical, academic, and contact information during registration.
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2.2 Re-enrollment: Continuation of enrollment for each academic year is contingent upon academic progression, satisfactory conduct, and the settlement of all outstanding financial obligations.
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2.3 Student Records: The School reserves the right to request official transcripts, transfer certificates, and psychological or educational evaluations prior to or following admission.
3. Tuition Fees & Payment Terms
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3.1 Fee Schedule: Tuition, registration fees, technology charges, and activity fees are set annually by the School and outlined in the official Fee Schedule.
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3.2 Payment Deadlines: All fees must be paid on or before the due dates specified on the tuition invoice (e.g., termly, annually, or via approved monthly payment schedules).
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3.3 Late Payments:
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Late payments may incur administrative fees or interest charges.
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The School reserves the right to withhold academic reports, transcripts, examination results, or suspend student attendance if accounts remain unpaid beyond specified deadlines.
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3.4 Withdrawals & Refund Policy:
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Parents wishing to withdraw a student must submit written notice to the Registrar's Office by the official notification deadline for that term.
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Application, registration, and seat-reservation fees are strictly non-refundable.
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Tuition refunds for early withdrawal will be calculated strictly in accordance with local regulations and the School's official Refund Policy.
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4. Student Attendance & Academic Responsibilities
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4.1 Regular Attendance: Students are required to attend school regularly and arrive punctually.
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4.2 Absences: Any absence must be reported by a Parent prior to the start of the school day. Prolonged medical absences require an official medical certificate.
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4.3 Academic Integrity: Students must adhere to the School’s Academic Honesty Policy. Plagiarism, cheating, or unauthorized assistance may result in disciplinary action.
5. Code of Conduct & Discipline
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5.1 Behavior Standards: Students are expected to maintain high standards of behavior, showing respect to staff, peers, and school property.
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5.2 Acceptable Use of Technology: Access to school devices, learning platforms, and Wi-Fi networks is governed by the School's Digital Citizenship Policy. Unauthorized access, cyberbullying, or misuse of software will result in immediate suspension of digital privileges.
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5.3 Sanctions & Exclusion: The School retains the right to implement disciplinary measures—including detention, internal suspension, external suspension, or permanent expulsion—for serious or repeated violations of the Student Code of Conduct.
6. Health, Safety, & Medical Permissions
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6.1 Emergency Medical Care: In the event of a medical emergency where Parents cannot be contacted immediately, the School is authorized to seek emergency medical treatment or transport the student to a licensed medical facility.
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6.2 Medical Disclosures: Parents must notify the School Nurse of any pre-existing medical conditions, allergies, regular medications, or special dietary requirements.
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6.3 Administration of Medication: Prescription medication can only be administered by the School Nurse upon receipt of signed written authorization from a Parent along with a doctor's prescription.
7. Media & Data Protection (Privacy)
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7.1 Media Consent: The School occasionally captures photos, audio, and video during school activities, sports, and events for educational, promotional, or yearbook purposes. (Parents may opt out by submitting a formal Media Consent Form).
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7.2 Data Processing: Personal data collected by the School is processed strictly in accordance with applicable data privacy regulations and used solely for educational, administrative, and child-safeguarding purposes.
8. Limitation of Liability & Force Majeure
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8.1 Personal Belongings: The School is not responsible for the loss, theft, or damage of personal items, electronic devices, or valuables brought onto school premises.
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8.2 Force Majeure: The School shall not be held liable for temporary suspension of operations, closure, or transition to remote learning resulting from events beyond its reasonable control, including natural disasters, public health emergencies, government orders, or severe weather.
Acknowledgement & Signature
I/We, being the Parent(s) or Legal Guardian(s) of the enrolled student, hereby confirm that I/we have read, understood, and agreed to abide by these Terms and Conditions.